SWISH SOIRÉES
Bring more joy and laughter to your special event with Swish Soirees. Let’s make every moment unforgettable!
We make luxury events
MEMORABLE.
ON-DAY COORDINATION SERVICES
The Perfect Day, Flawlessly Orchestrated.
When the big day finally arrives, every detail you’ve meticulously planned and dreamed of deserves to be brought to life with flawless execution.
At Swish Soirees, we understand that this day is the culmination of months, sometimes years, of anticipation and preparation. That’s why our on-day coordination services are designed to ensure that your wedding, special event, or corporate gathering unfolds with absolute ease and elegance. We believe that your only focus should be on the joy of the moment—whether it’s exchanging vows, enjoying the company of loved ones, or celebrating professional achievements—while we seamlessly manage the intricate logistics behind the scenes.
Our team of experienced coordinators steps in to take the reins, bringing a blend of meticulous precision and creative flair to every aspect of your event. From the moment the first guest arrives until the final farewell, we handle every detail with the utmost care, ensuring that everything runs according to plan.
ON-DAY COORDINATION . WEDDING COORDINATION . EVENT COORDINATION . CORPORATE EVENT COORDINATION . ON-DAY COORDINATION . WEDDING COORDINATION . EVENT COORDINATION . CORPORATE EVENT COORDINATION .
On-Day Event & Wedding Coordination
ON-DAY COORDINATION
From the first guest’s arrival to the last farewell, our on-day coordination team is there to manage every nuance of your event. With an artistic touch and a meticulous eye for detail, we transform your vision into a living, breathing masterpiece. Our approach is as personalised as it is professional, ensuring that every element of your day reflects your unique style and desires. Whether it’s a romantic wedding, an elegant corporate gala, or an intimate gathering, we bring a level of dedication and artistry that makes your event truly extraordinary.
Our coordinators are more than just managers; they are the unseen hands that keep everything running smoothly, the calm amidst the excitement, and the problem-solvers who handle any unforeseen challenges with grace. We believe that on-day coordination is an art form, and we take pride in creating seamless, beautiful experiences that linger in the memories of you and your guests long after the day is over.
Our On-Day Coordination Services Include:
Timeline Perfection: We create and manage a detailed timeline, ensuring that every moment of your event unfolds according to plan.
Vendor Liaison: Our team coordinates with all vendors, confirming arrival times, setup, and execution to ensure everything aligns seamlessly with your vision.
Flawless Setup: We oversee the setup of your venue, from décor and seating arrangements to technical equipment, ensuring everything is picture-perfect.
Guest Experience: Our coordinators provide assistance to your guests, managing seating, giving directions, and catering to special requests to ensure everyone feels welcomed and cared for.
Crisis Management: We handle any last-minute issues or emergencies with poise and efficiency, so you never have to worry about a thing.
Ceremony and Reception Flow: We manage the flow of events during your ceremony and reception, coordinating cues, speeches, and special moments to ensure everything runs like clockwork.
Logistical Oversight: Our team handles all logistics, from transportation and parking to guest accommodations, leaving no detail overlooked.
Tear Down and Cleanup: After the celebration, we ensure a smooth and efficient teardown and cleanup process, so you can simply relax and enjoy the afterglow of your event.
With Swish Soirees, on-day coordination isn’t just about managing details—it’s about creating a seamless, stress-free experience that allows you to fully immerse yourself in the joy of the moment. Trust us to bring your vision to life, with artistry, elegance, and impeccable attention to detail.
SPAIN . MALAGA . CADIZ . MARBELLA . MANILVA . PUERTO BANUS . BENALMADENA . FUENGIROLA . TORREMOLINOS . MIJAS . SOTOGRANDE . SAN ROQUE .
ON-DAY COORDINATORS
When it comes to ensuring that your wedding, special event, or corporate gathering runs smoothly, our on-day coordinators are the unsung heroes working behind the scenes. These professionals are the glue that holds everything together, taking on the monumental task of managing every detail with poise and precision. From the early morning preparations to the final moments of your celebration, they are the steady hands guiding the entire process, allowing you to fully immerse yourself in the joy and excitement of the day.
Our on-day coordinators are more than just event managers—they are your personal advocates, ensuring that your vision comes to life without a hitch. They step in to handle the logistics, keep the schedule on track, and troubleshoot any unforeseen challenges, all while maintaining a calm and composed demeanor. Their expertise in managing the flow of events, coordinating with vendors, and providing support to guests is invaluable, freeing you from the stress of managing details and allowing you to savor every precious moment.
With Swish Soirees’ on-day coordination services, you can trust that every aspect of your event is in capable hands. Our coordinators are dedicated to delivering an extraordinary experience, ensuring that your day is nothing short of perfect.
what you get with our wedding coordinators:
- Timeline Management: Meticulously organising the day’s schedule to ensure a seamless flow from start to finish.
- Vendor Liaison: Coordinating with all vendors to confirm arrival times, setups, and the smooth execution of services.
- Setup Supervision: Overseeing the setup of the venue, including décor, seating, and technical arrangements.
- Guest Assistance: Providing guidance and support to guests, from seating arrangements to special requests.
- Crisis Management: Efficiently handling any last-minute issues or emergencies that may arise.
- Ceremony Coordination: Managing the ceremony process, ensuring everything flows effortlessly.
- Reception Management: Overseeing the timing and execution of key reception events like speeches and toasts.
- Logistical Oversight: Managing transportation, parking, and accommodation logistics for a smooth experience.
- Post-Event Breakdown: Ensuring a smooth and efficient teardown and cleanup after the event.
- Emergency Kit: Prepared with a comprehensive emergency kit to address any minor hiccups.
With Swish Soirees, your event is guaranteed to be a stress-free, beautifully orchestrated affair, where you can simply focus on making memories.
Wedding coordinators
When you entrust your special day to a wedding coordinator, you’re not just hiring someone to manage logistics; you’re inviting a partner into your love story—someone dedicated to bringing your vision to life with grace and precision. A wedding coordinator is the quiet force working tirelessly behind the scenes, ensuring that every detail is perfect, every moment is seamless, and every emotion is cherished. Their role is to allow you, your partner, and your loved ones to be fully present, enjoying each moment of the day without a care in the world.
What Your Wedding Coordinator Does:
- Pre-Wedding Planning: Engaging in detailed discussions to understand your vision and ensure all plans align with your expectations.
- Timeline Creation: Crafting a comprehensive timeline that outlines every moment of your day, ensuring that everything runs smoothly and on time.
- Vendor Management: Liaising with all vendors to confirm details, arrival times, and service execution, ensuring a seamless experience.
- Ceremony & Reception Oversight: Directing the flow of the ceremony and reception, from the walk down the aisle to the final dance.
- Guest Coordination: Assisting guests with seating, directions, and special needs, ensuring everyone is comfortable and cared for.
- Emergency Management: Ready with solutions for any last-minute challenges or changes, keeping your day on track.
- Post-Event Coordination: Overseeing the breakdown and ensuring that all rental items are returned and the venue is left in perfect condition.
We believe that every event should be a reflection of the client’s unique vision, and we strive to create events that are as special and memorable as the goals they celebrate.
From the moment you begin planning with us, you will experience the Swish Soirees difference, a dedication to perfection, creativity, and making your event dreams come true.
Let us help you create an event that is not only beautiful but also a true reflection of your brand and objectives. Contact us today to start planning your perfect event.
EVENT coordination
When it comes to coordinating special events and corporate gatherings, the stakes are high, and the expectations even higher. At Swish Soirees, we understand that these events are more than just dates on a calendar—they are the moments that define your organisation, celebrate your milestones, and bring your vision to life. Whether it’s an elegant Christmas party, a prestigious awards ceremony, or a dynamic corporate gathering, our event coordination services are designed to deliver an experience that is not only seamless but also unforgettable.
Event coordination is both an art and a science. It requires meticulous planning, creative flair, and the ability to execute with precision. Our coordinators are experts at transforming your ideas into reality, ensuring that every element of your event is perfectly aligned with your goals and brand identity. From the first concept meeting to the final guest departure, we handle all the details, allowing you to enjoy the event as much as your guests.
What Our Event Coordination Includes:
- Concept Development: Collaborating with you to develop a unique concept that reflects the purpose and personality of your event.
- Timeline Management: Crafting and managing a detailed event timeline to ensure everything runs smoothly from start to finish.
- Vendor Coordination: Liaising with vendors to secure the best services, from catering and decor to entertainment and technical support.
- On-Site Management: Overseeing the setup, execution, and breakdown of the event, ensuring that every detail is executed to perfection.
- Guest Experience: Ensuring that your guests are welcomed, comfortable, and fully engaged throughout the event.
- Crisis Management: Addressing any unexpected challenges with professionalism and efficiency, so the event remains on course.
- Post-Event Wrap-Up: Handling all post-event logistics, including cleanup, vendor payments, and follow-up communications.
For special events and corporate occasions, the success of the day hinges on flawless execution. Our team at Swish Soirees is dedicated to making sure that every aspect of your event is perfectly orchestrated, leaving you free to focus on celebrating, networking, and making memories that will last a lifetime.
WE ALSO OFFER
Our catering and private chef services at Swish Soirées are crafted to deliver an unforgettable culinary experience for your weddings, special events, and corporate gatherings. Collaborating with world-class chefs and catering teams, we specialise in creating exquisite menus that reflect your unique taste and the spirit of your celebration.
Our video and photography services at Swish Soirees are designed to capture every enchanting moment of your special events, corporate gatherings, and weddings. Partnering with top-tier photographers and videographers, we specialise in creating stunning visual narratives that encapsulate the essence of your celebration.
The Magic Mirror offers a full-length, interactive selfie experience, complete with touch-screen animations and customisable photo options. The 360 Photo Booth captures dynamic, high-energy videos from every angle, allowing guests to create and share unique and memorable content. Both services come with a range of stylish props.
Our portfolio
MALAGA . CADIZ . MARBELLA . SOTOGRANDE . FUENGIROLA . SAN ROQUE . MANILVA . BENALMADENA . PURTO BANUS . ESTEPONA . TORREMOLINOS . MIJAS . CASARES . RONDA . ALGECIRAS . CHICLANA . JEREZ . FRIGILIANA
on-day wedding coordination | spain
COMMON QUESTIONS
What is an On-Day Coordinator, and How Do They Differ from a Wedding or Event Planner?
An on-day coordinator is a professional who ensures that all the details and logistics of your wedding or event are executed seamlessly on the actual day. Unlike a wedding or event planner, who may be involved in the planning process from the very beginning, an on-day coordinator steps in closer to the event date, typically a few weeks prior, to take over the reins. Their primary role is to manage the timeline, coordinate with vendors, and handle any issues that arise during the event, allowing you to relax and enjoy your special day without any stress
When Should I Hire an On-Day Coordinator?
It’s best to hire an on-day coordinator about 3-6 months before your event. This allows enough time for them to get familiar with your plans, meet with you to understand your vision, and review all the details you’ve arranged. The earlier you book their services, the better, especially during peak wedding and event seasons, as their schedules can fill up quickly.
What Specific Duties Will an On-Day Coordinator Handle?
An on-day coordinator will manage a variety of tasks to ensure your event runs smoothly. These tasks typically include:
- Timeline Management: Creating a detailed schedule for the event and ensuring everything runs on time.
- Vendor Liaison: Communicating with all vendors to confirm arrival times, setup, and execution of services.
- Setup Supervision: Overseeing the setup of the venue, including decor, seating arrangements, and technical equipment.
- Guest Management: Assisting guests with seating arrangements, directions, and any special requests.
- Problem Solving: Handling any last-minute issues or emergencies that may arise during the event.
- Ceremony and Reception Coordination: Managing the flow of the ceremony and reception, including key moments like speeches, toasts, and dances.
- Breakdown and Cleanup: Ensuring a smooth and efficient breakdown and cleanup process after the event.
How Does an On-Day Coordinator Collaborate with My Existing Vendors?
Your on-day coordinator will work closely with all the vendors you’ve hired to ensure everyone is on the same page. They will reach out to each vendor ahead of the event to confirm logistics, timelines, and any specific requirements. On the day of the event, the coordinator will be the main point of contact for vendors, directing them as needed and resolving any issues that arise, so you don’t have to worry about a thing.
How Involved Will I Be on the Day of the Event?
With an on-day coordinator managing the logistics, your involvement on the day of the event can be minimal. Your coordinator will handle the behind-the-scenes work, allowing you to focus on enjoying the event and spending time with your guests. You’ll be free to participate in the celebration without worrying about the details.
Is On-Day Coordination Suitable for Corporate Events as Well as Weddings?
Absolutely! On-day coordination services are ideal for a wide range of events, including weddings, corporate gatherings, award ceremonies, and special events like Christmas parties. The coordinator’s role remains the same: to ensure that every aspect of the event runs according to plan, leaving you free to focus on the content and interactions that matter most.
What Areas in Málaga and Cádiz Do You Offer On-Day Coordination Services?
We offer on-day coordination services across a wide range of locations in Málaga and Cádiz, covering all areas within the Costa del Sol and beyond.
In Málaga Province, our services extend to Marbella, Mijas, Fuengirola, Benalmádena, Torremolinos, Estepona, Nerja, Rincón de la Victoria, Vélez-Málaga, Alhaurín de la Torre, Alhaurín el Grande, Coin, Casares, Manilva, Ojén, Frigiliana, Torrox, San Pedro de Alcántara, Ronda, Antequera, and Málaga City.
In Cádiz Province, we serve Sotogrande, San Roque, La Línea de la Concepción, Algeciras, Tarifa, Los Barrios, Jimena de la Frontera, Castellar de la Frontera, Vejer de la Frontera, and Chiclana de la Frontera. We are delighted to bring our expertise to these stunning regions, ensuring your special day is flawlessly coordinated, no matter where in Málaga or Cádiz you choose to celebrate.